EDGECOMBE COUNTY PUBLIC SCHOOLS

JOB DESCRIPTION

 

 

POSITION:                           Budget Specialist I   

             

QUALIFICATIONS:

-  Minimum of high school diploma and at least 24 semester hours of business/accounting-related coursework at the collegiate level, associate’s degree in accounting preferred;

- Minimum of five years of work-related experience in bookkeeping or accounting;

-  Extensive knowledge of working with Local, State, Federal, and any other Special Programs and Grant budgets;

-  Extensive knowledge of complex computer-based accounting systems;

-  Proficient in Word, Excel, PowerPoint, Adobe, CCI Spreadsheets, Google Sheets, and LINQ systems;

-  Ability to use discretionary judgment, analysis, and independent action.

 

REPORTS TO: Director of Finance (in collaboration with Program Area Directors)                                                                                                                                                                

JOB GOAL: To perform and manage financial operations and budget creation and oversight for the district.

 

RESPONSIBILITIES:        

• Prepare assigned budget(s) preparation upon the direction of the Director of Finance in collaboration with Program Area Directors; establish budgets in the financial information system; monitor and report on revenue and expenditure activity monthly;
• Conduct data analysis and research on specific budget issues;
• Review budgets involving the following federal, state, local, and other special programs: Title I, Title III, Title IV, Exceptional Children Grants, Preschool Program grants, childcare budgets, School Improvement Grant (SIG), TSI Grant, Migrant and Immigrant Summer Camps, and other grants and programs as assigned;
• Review expenditures, requisition, and fund transfers for consistency with a budget and financial objectives;
• Perform various analyses to support the financial recommendation on variances;
• Assist/prepare draft grant documents/agreements as needed for Federal, State, Local, and other Special Programs;
• Prepare monthly budget status reports; prepare budget amendments;
• Participate in the development and implementation of new or revised budget programs, systems, procedures, and methods of operation;
• Assist in the drafting and implementation of budget procedures and policies; assist in the preparation of other supporting program documents;
• Work with school bookkeepers on budget and record keeping for accountability and compliance monthly;
• Match purchase order invoices for purchases for processing to Financial Business Department
• Compare payroll information with Federal, State, Local, and other Special Programs planning and payroll assignments in coordination with Financial Business Department;
• Maintain federal equipment inventory as well as disposition forms with Financial Business;
• Assists with federal documentation preparation as directed by the Program Area Directors;
• Coordinate notification and mailing for Private Schools Consultation Meetings
• Prepare data collection for Federal Programs and adhere to state timelines for data collection retrieval;
• Collect information from principals and organize for federal documentation;
• Answer phone calls, filing, copies, setting up calendar appointments and conferences;
• Verify all Title I Schools hold Annual Title I Meeting and collect documentation for compliance;
• Provide Title III support to EL Coordinator, providing documentation for the EL Program such as home language surveys, ELD plan forms, and notifications of EL service eligibility;
• Input data into district ELlevation system for the EL Program and compile information for EL Headcount;
• Coordinate with Transportation and Child Nutrition for Migrant and Immigrant Camps;
• Collects monthly PAR forms and semi-annual and annual verification reports; and
• Performs other duties and responsibilities as assigned by supervisor.

 

SALARY:                              ECPS’ Classified Salary Schedule

 

TERMS OF EMPLOYMENT:  12 months

 

EVALUATION:                    Bi-annually on ECPS’ Classified Evaluation Instrument           

 

 

 

DISCLAIMER

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees for this job.

 

 

The following includes the minimum qualifications and/or standards required to perform essential job functions of all positions.

 

 

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

 

Physical  Requirements:   Must be able to use a variety of automated office equipment such as computers, copiers, typewriters, calculators, etc. Must be able to exert a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Due to the amount of time spent standing and/or walking, physical requirements are consistent with those for Light Work.

 

Data Conception:  Requires the ability to compare and/or judge the readily observable, functional, structural, or composite characteristics (whether similar to or divergent from obvious standards) of data, people or things.

 

Interpersonal Communication:   Requires the ability to speak and/or signal people to convey or exchange information.   Includes receiving instructions, assignments, and/or directions from superiors.

 

Language Ability:   Requires the ability to read a variety of correspondence, reports, handbooks, forms, lists, etc.   Requires the ability to prepare correspondence, reports, forms, charts, etc., using a prescribed format.

 

Intelligence:  Requires the ability to apply rational systems to solve practical problems and deal with a  variety of concrete variables in situations where only limited standardization exists;  to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form.

 

Verbal Aptitude:  Requires the ability to record and deliver information, explain procedures, to follow oral and written instructions.   Must be able to communicate effectively and efficiently in standard English.

 

Numerical Aptitude:   Requires the ability to utilize mathematical formulas; to add and subtract;

and to utilize decimals and percentages.

 

Form/Spatial Aptitude:  Requires the ability to inspect items for proper length, width, and shape.

 

Motor Coordination:  Requires the ability to coordinate hands and eyes rapidly and accurately in using office equipment.

 

Manual Dexterity:   Requires the ability to handle a variety of office machines, etc.   Must have minimal levels of eye/hand/foot coordination.

 

Color Discrimination:   Does not require the ability to differentiate between colors and shades of color.

 

Interpersonal  Temperament:    Requires the ability to deal with people beyond giving and receiving instructions.  Must be adaptable to performing under stress and when confronted with persons acting under stress.

 

Physical  Communication:     Requires the ability to talk and hear:  (Talking:  expressing or exchanging ideas by means of spoken words. Hearing: perceiving the nature of sounds by ear). Must be able to communicate via the telephone.